Milbank School District Board Proceedings
Milbank School District Board Proceedings
May 11, 2026
President, Richard Schwandt called the meeting to order at 6 p.m. in the Board Room of the high school building. The Pledge of Allegiance was said. Members present were Seffrood, Thue, Christensen, Schwandt, and Trevett. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. Guests present were Dan Snaza, Ryan Scoular, David Graf, Andrea Hagen, Tammy Mielitz, Renee Hanson, Anne Lester, Holli Seehafer, and Kathy Ward.
Motion by Seffrood and seconded by Trevett to approve the agenda.
Mr. Downes gave an overview of the preliminary Capital Outlay budget and Nancy Meyer reviewed the preliminary General Fund and Special Education budgets.
Discussion Items: Water Testing Results.
Discussion was held comparing/contrasting the advantages and disadvantages of going with a food service management company and continuing to run our own food service program.
Motion by Seffrood and seconded by Trevett to approve the consent agenda that included:
• Approved of the minutes of the April School Board Meeting.
• Accept the Business Manager’s Financial Report.
Business Manager’s Monthly Report: General Fund: Balance 4-1-26, $528,865.78. Revenues: Taxes, $229,655.49; Tuition, $24,642.14; Interest, $65.29; Admissions, $4,765.08; Local Misc, $6,002.63; County Apportionment, $13,256.61; State Aid, $258,744.00; Federal Sources, $10,328.02. Expenditures: Salaries-Instructional, $368,417.17; Salaries-Support Services, $132,800.01; Salaries-Co -curricular, $28,955.18; Benefits-Instructional, $93,068.42; Benefits-Support Services, $41,376.68; Benefits- Co-curricular, $5,029.93; Purchased Services, $140,830.36; Supplies, $36,466.24. Balance 4-30-26, $229,381.05.
Capital Outlay Fund: Balance 4-1-26, $537,959.93. Revenues: Taxes, $222,496.88; Interest, $66.62. Expenditures: Purchased Services, $13,558.10; Capital Acquisitions, $724.54; Other, $700.00. Journal Entries, ($83,100.00). Balance 4-30-26, $662,440.79.
Special Education Fund: Balance 4-1-26, $647.40. Revenues: Taxes, $141,242.22; Medicaid Direct Services, $4,451.78; State Aid, $21,639.00. Expenditures: Salaries-Instructional, $108,954.52; Salaries-Support Services, $22,662.15; Benefits-Instructional, $34,044.82; Benefits-Support Services, $6,190.06; Purchased Services, $78,467.37; Supplies, $690.71. Journal Entries, $83,100.00. Balance 4-30-26, $70.77. Promissory Notes to General Fund: $78,000.00. Promissory Notes to Capital Outlay Fund: $83,100.00.
Bond Redemption Fund: Balance 4-1-26, ($114,361.21). Revenues: Taxes, $69,642.70. Balance 4-30-26, ($44,718.51).
Lunch Fund: Balance 4-1-26, $10,924.32. Revenues: Student Meals, $31,108.12; Adult Meals, $3,193.50; Ala Carte Sales, $1,958.80; Misc Income, $1,415.03; Federal Sources, $37,990.64. Expenditures: Salaries-Support Services, $27,490.07; Benefits-Support Services, $10,346.51; Purchased Services, $125.70; Supplies, $35,851.98. Balance 4-30-26, $12,776.15. Promissory Notes to General Fund: $8,200.00.
Enterprise Fund: Balance 4-1-26, $8,160.26. Revenues: Tuition, $2,820.00; OST Donations, $5,000.00; OST Fees, $7,783.45. Expenditures: Salaries-Support Services, $7,507.77; Benefits-Support Services, $1,669.48; Purchased Services, $303.29; Supplies, $643.63. Balance 4-30-26, $13,639.54. Promissory Notes to General Fund: $53,500.00.
Custodial Accounts: Balance 4-1-26, $655,364.12. Revenues: $195,219.55; Expenditures: $149,652.13. Balance 4-30-26, $700,931.54.
• Approval of Bills presented for payment.
Bills Presented for Payment: Advanced Technologies, Supplies, $51.00; Amazon Capital Services, Supplies, $2,268.75; ASBSD, Registration, $50.00; Berens Market, Supplies, $317.56; Big Stone Therapies, Professional Services, $20,626.06; Bimbo Bakeries, Food, $1,254.46; BMO Harris Card, Supplies/Travel, $5,562.97; Brewster Building Center, Supplies, $118.84; Hayley Brown, Background Check, $50.00; Cash-Wa Dist, Food, $9,146.38; Century Business Products, Copier Payment, $4,498.91; Chase Card, Supplies/ Travel, $6,610.95; Children’s Care Hospital & School, Tuition, $22,041.00; City of Milbank, Water/Sewer, $3,196.04; Cole Papers, Supplies, $435.62; Commercial Kitchen Services, Repairs, $1,822.84; Committee for Children, Curriculum, $3,610.00; Country Inn & Suites, Lodging, $4,422.00; Laura Dallman, Registration, $554.16; DeFea Transportation, Busing, $101,104.50; Brigette Downes, Travel, $72.64; Justin Downes, Staff Travel, $612.31; East Side Jersey Dairy, Milk, $4,619.38; Elite Drain & Sewer Cleaning, Repairs, $307.50; First Western Equipment Finance, Floor Scrubber, $649.00; Food-N-Fuel, Fuel, $1,802.83; Wayde Fraasch, Background Check, $50.00; Grant County Review, Publications, $163.40; Hartford Honey Harvest, Supplies, $175.00; Health Equity, HSA Fees, $92.00; Hillyard Inc, Supplies, $14,149.92; Imprest Fund, Registration, $1,336.00; Imprest Fund, Professional Services, $490.23; Imprest Fund, Travel, $94.00; ITC, Phone Service, $256.27; Eric or Samantha Kelly, Refund, $117.45; KONE Inc, Maintenance, $299.10; Lewis Drug, Supplies, $35.19; Macksteel Warehouse, Supplies, $70.69; Aspen Madsen, Background Check, $50.00; Carter Malone, Supplies, $61.51; Mid-American Research Chemical, Supplies, $1,552.28; Midland Publishing & Printing, Advertising, $46.12; Milbank Bulldog Booster Club, Supplies, $523.37; Milbank Community Transit, Busing, $335.50; Milbank School Lunch, Student Workers, $85.00; MRG Hauff, Supplies, $1,665.00; NCS Pearson, Supplies, $107.00; Nelsons Electric, Repairs, $15,061.26; Northwestern Energy, Natural Gas, $3,960.81; NWEA, Software, $1,534.75; Otter Tail Power, Lights/ Power, $23,699.23; Oxygen Service Company, Supplies, $751.65; Performance Foodservice-Marshall, Food, $509.04; Popplers Music Store, Repairs, $11.95; Prairie Lakes Healthcare, CPR Cards, $80.00; Michelle Radermacher, Background Check, $50.00; Ramkota Hotel-Pierre, $4,454.00; Deb Rausch, Professional Services, $2,385.00; Jessica Roggenbuck, Refund, $22.50; Roys Sport Shop, Supplies, $599.94; Runnings Supply, Supplies, $94.98; Sarlettes Music, Repairs, $600.90; Melissa Schuneman, Refund, $320.00; Miriam Schwenn, Staff Travel, $45.05; SD Dept of Human Services, Residential Services, $36,639.67; SDRS Special Pay Plan, Account Fee, $45.00; Select-Your-Gift, Supplies, $85.97; Mandy Snaza, Background Check, $50.00; Soter Technologies, Supplies, $6,570.00; Star Laundry & Dry Cleaners, Supplies, $277.88; Street Graphex, Supplies, $361.81; Sysco-ND, Food, $32,944.44; Tailfeather Photography, Yearbooks, $2,007.18; Thompson Mechanical, Repairs, $1,961.46; Kristen Tillotson, Refund, $97.65; Abbey Trapp, Staff Travel, $45.01; Jay Trenhaile, Professional Services, $5,277.77; Twin Valley Tire, Repairs, $962.93; Valley Office Products, Supplies, $46.29; Verizon Wireless, Phone, $99.44; Hether Voeltz, Supplies, $200.98; Whetstone Home Center, Supplies, $73.32; Whetstone Sanitation, Garbage Collection, $1,350.00.
• Approval of a Promissory Note from General Fund to Special Education of $83,100.
Motion carried. 5-0
Motion by Trevett and seconded by Christensen to vote for Jeff Kosters for Division IV Representative for the SDHSAA Board of Directors. Motion carried. 5-0
Motion by Thue and seconded by Seffrood to vote Yes for SDHSAA Amendment #1. Motion carried. 5-0
Motion by Christensen and seconded by Seffrood to vote Yes for SDHSAA Amendment #2. Motion carried. 5-0
Motion by Trevett and seconded by Thue to vote Yes for SDHSAA Amendment #3. Motion carried. 5-0
Motion by Thue and seconded by Seffrood to accept the resignation of Kristi Seehafer as Paraprofessional. Motion carried. 5-0
Motion by Christensen and seconded by Trevett to accept the resignation of Kaitlin Knoll as Middle School Student Council Advisor. Motion carried. 5-0
Motion by Thue and seconded by Christensen to approve the summer OST Staff: Leslie Tol, Brianna Krueger, Joci McFarland, Carter Folk, Nycole Korstjens, Heidi Muellenbach, Casside Seezs, Elyse Reede, Max Schuelke, and Lexy Adelman. Motion carried. 5-0
Motion by Seffrood and seconded by Trevett to approve the hiring of Adriann Wise as a Teacher. Motion carried. 5-0
Motion by Christensen and seconded by Thue to approve the supplemental contract for Gymnastics Coach for Kelly Wollschlager at a salary of $6,414. Motion carried. 5-0
Motion by Trevett and seconded by Christensen to approve the supplemental contract for Gymnastics Coach for Miranda Dunnihoo at a salary of $4,297. Motion carried. 5-0
Motion by Thue and seconded by Seffrood to approve an MOU with the Boys and Girls Club of the Northern Plains. Motion carried. 5-0
Motion by Christensen and seconded by Trevett to approve renewal of the line of credit with First Bank & Trust. Motion carried. 5-0
Motion by Seffrood and seconded by Thue to approve administrative contracts. Motion carried. 5-0
Motion by Trevett and seconded by Seffrood to approve an out of state travel request for three students and one advisor to attend the National Educator’s Rising Convention in Portland, Oregon June 20-23, 2026, and pay $500 per student towards travel expenses. Motion carried. 5-0
Reports were received by Elementary Principal, David Graf, Middle School Principal/AD, Ryan Scoular, High School Principal, Dan Snaza, and Special Services Director, Andrea Hagen.
Superintendent Downes reported on the following:
1. ASBSD/SASD Joint Convention – August 7 & 8
2. Graduation May 17th
3. May 20th Reception
4. Special Olympics
5. Top 20
6. Extraordinary Cost Fund Application $159,000
7. Daycare
Motion by Thue and seconded by Christensen to adjourn at 7:04 p.m. Motion carried. 5-0
The next regular School Board meeting is set for Monday, June 8, 2026, at 6 p.m. in the Board Room of the High School Building.
/s/ Richard Schwandt,
Chairman
/s/ Nancy M. Meyer,
Business Manager
