Board of Education Proceedings Big Stone City School District #25-1 – September 18, 2023

The Big Stone City School District’s Board of Education met in a regular session on September 18, 2023 at 6:00 p.m. with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager and Janelle Huber, Principal

Meeting called to order by school board vice president Sue Westermeyer at 6:00 p.m.

Roll call was taken with Sue Christensen, Alan Chrzanowski and Sue Westermeyer present. Hillary Henrich and Amy VanLith were absent. Quorum established.

The Pledge of Allegiance was recited. 

Motion by Chrzanowski, seconded by Christenesen, to approve the proposed agenda. Three votes yes. Motion carried.

Community Input Session: Semi-annual review of the Fall 2023 Safe Return to School Plan per federal ESSER guidelines. No changes were made. Motion by Chrzanowski, seconded by Christensen, to approve the Safe Return to School Plan. Three votes yes. Motion carried.

October 3, 2023 community spaghetti supper at the city community center from 5-6:30p.m. Five dollars per person or $20 per family. Along with the Donkey Basketball event to be held in the school gymnasium at 7 p.m. Shuttle by the Big Stone City School bus from the community center to the school will be provided to alleviate parking limitations by the school. Pre-sale tickets are available now. Tickets are seven dollars for advanced $10 at the door.

Communication Items

• School Board Communication: Congratulations to Sue Westermeyer for receiving a Distinguished Service Award from ASBSD. Which honors school board members for reaching milestone years in service on their local school boards. Sue has completed her sixth year on the Big Stone City School District School Board. 

Motion by Christensen, seconded by Chrzanowski, to appoint Amy VanLith to the ASBSD’s Delegate Assembly for the 2023-2024 school year. Three votes yes. Motion carried.

• Principal Report: Beginning of school year assessments in DIBELS, CBM and IXL. School events: guest speaker for seventh and eighth grade math and nurse screenings. Next month state assessment data and presentation.

• Learning Center Director Report – staffing and hiring process update.

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed: Accreditation Review on Oct 19, SPED Accountability Review on Nov 7, and 2-year audit scheduled for the week of Nov 13.

Financial Report

General Fund: August 1, 2023, beginning balance, $89,772.34; total receipts, $32,622.55 total disbursements, ($90,272.36); August 31, 2023, ending balance, $32,122.53.

C­apital Outlay Fund: August 1, 2023, beginning balance, $134,550.53; total receipts, $1,149.90; total disbursements, ($372.15); August 31, 2023, ending balance, $135,328.28.

Special Education Fund: August 1, 2023, beginning balance, $146,384.33; total receipts, $1,147.60; total disbursements, ($4,903.52); August 31, 2023, ending balance, $142,628.41.

Food Service Fund: August 1, 2023, beginning balance, $1,240.95; total receipts, $7,172.68; total disbursements, ($7,359.96); August 31, 2023, ending balance, $1,053.67.

Preschool/Out-Side School Time (OST)/LLLC Fund: August 1, 2023, beginning balance, $164,621.70; total receipts, $24,666.29; total disbursements, ($26,038.51); August 31, 2023, ending balance, $163,249.48.

Certificate of Deposit – $234,115.62

Advance Payment (Fund 11) & Flex Account (Fund 71) – $7,116.09

Student Council (Fund 72) – $1,761.81.

The following bills were approved:

GENERAL FUND:  - AMPLIFY EDUCATION INC, (DIBELS DATA SYSTEM), 72.00; BMO MASTERCARD, (PCARD), 8,359.69; BRANDT, LORELEI, (REIMBURSEMENT), 156.68; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 135.51; CITY OF BIG STONE CITY, (UTILITIES), 1,140.85; CORDREY, TERRI, (PROF SERVICES), 500.00; CROCKER, HOLLAND, (REIMBURSEMENT), 434.36; DAKOTA ASSEMBLIES, (LYCEUM), 500.00; FOLK, CHRISTOPHER, (REIMBURSEMENT), 56.92; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 90.00; GRANT COUNTY REVIEW, (ADVERTISING), 197.14; HANSON, RENAE, (REIMBURSEMENT), 140.97; HUBER, JANELLE, (REIMBURSEMENT), 396.02; MILBANK SCHOOL DISTRICT, (TUITION BILLING), 238.58; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 39.90; SOUTH DAKOTA DEPARTMENT OF TRANSPORTATION, (FEE), 32.00.

CAPITAL OUTLAY FUND: none

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 433.55; BMO MASTERCARD, (PCARD), 249.83.

FOOD SERVICE FUND: BMO MASTERCARD, (PCARD), 566.64; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 573.31; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 168.74; ROGGENBUCK, DILLAN, (REIMBURSEMENT), 1,001.50; US FOODS, (FOOD PURCHASES, CUSTODIAL), 305.65.

PRESCHOOL/LEARNING CENTER/OST FUND: BMO MASTERCARD, (PCARD), 1,121.32; CITY OF BIG STONE CITY, (UTILITIES), 301.20; GRANT COUNTY REVIEW, (ADVERTISING), 238.00; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 10.00; ORTONVILLE INDEPENDENT AND NORTHERN STAR, (ADVERTISING), 32.00; US FOODS, (FOOD PURCHASES, CUSTODIAL), 609.10.

Action Items

Motion by Chrzanowski, seconded by Christensen, to approve the Consent Agenda. Three votes yes. Motion carried.

• Approval of minutes from previous school board meeting(s); August 21, 2023 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable

• Approval of the 2023-2024 Milbank School Tuition Agreement

• Approval of the 2023-2024 Milbank School Tuition Agreement #2

• Approval of Tyawna Buntje as Little Lions' Learning Center Educational Assistant

• Approval of Reese Cronen as Little Lions' Learning Center Educational Assistant

• Approval of the engagement letter from EideBailly to perform our 2-year audit for fiscal years ending June 30 2022 and 2023.

• Approval of the 2023-2024 Bonanza Contract

• Approval of the surplus property

• Approval of the Continuous School Improvement Plan

• Approval of the Title I Coordination/Transition Plan

Motion by Christensen, seconded by Chrzanowski, to approve the 2023-2024 Proposed Budget and Means of Finance. Three votes yes. Motion carried.

Motion by Chrzanowski, seconded by Christensen, to approve the 2023-2024 Levy Request. Three votes yes. Motion carried.

Motion by Christensen, seconded by Chrzanowski, to approve the submission of the 2023FY Annual Financial Report pursuant to SDCL 13-8-47. Three votes yes. Motion carried.

Discussion (Items listed below for discussion may be acted upon by the school board)

There were discussions on the following items:

• Two year reorganization - ongoing

• Next school board meeting(s): October 16, 2023 (regular meeting) at 6:00 p.m. in the board room/CEO office.

Motion by Chrzanowski, seconded by Christensen, to adjourn the meeting at 6:44 p.m. Five votes yes. Motion carried.

/s/ President

/s/ Business Manager

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