Milbank City Council Proceedings – December 11, 2023
Milbank City Council Proceedings
December 11, 2023
Call to Order - The City Council met in regular session on December 11, 2023, at 7:15 p.m. in the Visitor Center, 1001 E 4th Avenue, Mayor Raffety presiding.
Roll Call - Mayor Raffety. Councilmembers: Roger Briggs, Mike Hanson, John Weyh and Josh Karels.
Absent: Craig Weinberg and Mindy Rogers
Staff Present: Mark Reedstrom, Steve Pendergrass, Cynthia Schumacher, Carl Bostrom, Corey Hooth, Cody Pohlen, Dan Keyes, Darin Thiele, Jesse Morton, Dick Poppen and Don Settje.
Public Present: Todd Kays, Nathan Watson, Holli Seehafer, Jenna Moak, Karen Davis, James Davis, Isaac Hackbarth and Kathy Ward.
Recognition – Councilman Hanson reported he attended the St Lawrence Mystery Dinner Theater production, thanking those involved for sharing their talents with the community.
Public Comments – No one present addressed the council.
Master Trail Plan – Todd Kays, of the First District, reported that in 2022 he began working with the bike and trail committee to develop a formal plan that would assist in making the city grant eligible. To gather public input, public meetings and surveys were conducted. The plan is now available for review on the First District website. According to Kays, the south-east area of town was the most concerning area. Kays clarified that the City's acceptance of the plan doesn't impose any obligation. Instead, it serves as a tool that can be used in the future as funds become available.
Minutes – A motion was made and seconded to approve the minutes of the November 13, 2023, meeting. Motion carried 4-0.
Consent Agenda – A motion was made and seconded to approve the consent agenda. Motion carried 4-0.
1. Approve updated Appendix D and E to the Employee Policy Manual.
2. Declare items surplus, appraise, sell &/or dispose of: matrix bike, dumbbell rack, treadmills, incline trainer, bench, reebok step, ab coaster, hamstring machine, volleyball poles, nets, office chairs. Items can be viewed and bid on at Unity Health & Fitness.
3. Approve the 2024 rental agreement with Kibble Equipment for 6145R tractor and 640R loader, $3,998, 1-year.
4. Approve Alcohol Beverage License- Cocktails & Corks- Package (off-sale) liquor, Valley Liquor Package (off-sale) liquor, The Bank (retail (on-off) wine & cider).
Action Items –
1. A motion was made and seconded to approve the Agreement for Professional Services for the Milbank Municipal Airport Runway 13 Turnaround Project, A-8710, AIP 3-46-0034-021-2024, $237,420.39. The project is funded 95% by state and federal funds, 5% by the city. Motion carried 4-0.
2. A motion was made and seconded to approve Resolution 12-11-23, motion carried 4-0.
Resolution 11-12-23
Whereas, Roberta Bohlen, James & Karin Davis, John & Kimberly Lightfield, Owners of the hereinafter described real property has submitted to the governing board a proposed plat of Lots 11, 12 and 13, Block 1 of Highland Heights Addition, City of Milbank, Grant County, South Dakota, and the Board of City Council of said City having examined the proposed plat and it appearing that all municipal taxes and special assessments, if any, upon said plat and survey, have been executed according to law.
Now Therefore, Be It Resolved that said plat and survey be and are hereby in all things accepted and approved.
Dated this 11th day of December 2023 Mayor,
Pat Raffety
Attest:
City Finance Officer,
Cynthia Schumacher
3. A motion was made and seconded to approve Resolution 12-11-23A, motion carried 4-0.
Resolution 11-12-23A
Whereas, James J. Berkner and Patricia R. Berkner, Owners of the hereinafter described real property has submitted to the governing board a proposed plat of Lot 5A of Berkner’s Addition, in the Northwest Quarter (NW1/4) of Section 12, Township 120 North, Range 49 West of the 5th Principal Meridian, Grant County, South Dakota, and the Board of City Council of Milbank City having examined the proposed plat and it appearing that all municipal taxes and special assessments, if any, upon said plat and survey, have been executed according to law.
Now Therefore, Be It Resolved that said plat and survey be and are hereby in all things accepted and approved.
Dated this 11th day of December 2023 Mayor,
Pat Raffety
Attest:
City Finance Officer,
Cynthia Schumacher
4. A motion was made and seconded to approve the hire of Ryan Bakeberg as a full-time police officer, $28.37/hr, effective 1/2/24. Motion carried 4-0.
5. The request to take ownership of the portion of Lloyd Street between Milbank Avenue and Virgil Avenue was discussed. This section of the street is located on private property owned by Prairie Homes Management, who claim that it has been used by the public. Public Works Coordinator Thiele estimated that it would cost around $20,000 to repair the road in its current condition. Questions were raised regarding the benefits of owning the street for the city and how parking would be managed during snow removal. A motion was made and seconded, directing City Administrator Pendergrass to contact the current owners to discuss repair costs and snow removal concerns. The motion was carried 4-0.
6. Change Order #4 for the Legion Field Verticals Installation was received, which included several changes. The installation of the dugout was removed, a deduction of $14,720. There was an increase for the backstop post installation, which was $2,397.75. Additionally, there was an increase in cost for the installation of additional concrete along the 1st baseline, which amounted to $36,886.25.
Mayor Raffety expressed his objection to the concrete installation cost as the city staff did not approve it. He stated he may recommend approving the material cost only. A motion was made and seconded to request Pendergrass and Thiele to obtain the material cost and direct the city attorney to draft a letter to the contractor, H. E. Mitchell, conveying this information. The motion carried 4-0.
7. A motion was made and seconded to approve the second reading of Ordinance 850, 2024 appropriations. Motion carried by roll call vote 4-0. Aye-Briggs, Hanson, Karels, Weyh. Absent- Rogers, Weinberg
8. A motion was made and seconded to table the October Treasurer’s report. Motion carried 4-0.
9. A motion was made and seconded to approve the bills list, $632,702.15. Motion carried 4-0. November wages: Mayor/Council $1,600; Finance $20,028; Police $48,052; Fire $1,751; Street $16,498; Rubble Site $1,434; Recreation $41,433; Park $19,067; Water $15,544; Wastewater $25,824.
Claims List:
Ace Industrial Supply, parts, $299.99; Advanced Technologies Inc., shipping/supplies, $175.02; Amazon, supplies/equipment/parts, $1,351.26; American Engineering Testing Inc., testing, $604.65; Apex Ironworks & Fabrication Inc., repair volley ball poles,
$747.30; Associated Supply Company, chemicals/parts, $2,765.59; AT&T, cell phone, $595.73; Auto Value Parts Store, parts/supplies, $724.06; Bates Construction Co., excavate rubbish hole, $36,027.26; Beacon Athletics LLC, engineering/backstop net, $5,800.00; Berens Market, supplies, $3.73; Berkner Excavating & Gravel, Inc., system repairs/dirt, $8,640.00; Big State Industrial Supply, supplies, $167.40; Bituminous Paving, Inc., asphalt paving, $69,504.90; Blauert, Brandy, clothing allowance, $100.00; Boiler Supply, parts, $238.29; Butler Machinery Co., parts, $ 697.52; Card Pointe, card fees, $373.98; Carquest of Ortonville, parts, $1,100.00; CHS, gas/oil, $3,611.73; City of Milbank, deposit refund, $205.89; Climate Systems, service agreement, $1,162.00; Cole Papers Inc., supplies, $1,961.66; Corporate Technology, managed services, $6,801.14; Dewey's Lawn Care, application service, $360.00; Eastside Car Wash, truck wash usage/rental, $420.24; EideBailly LLP, audit, $4,141.42; FACe-Propay, transaction fees, $11.75; Feld Fire, hose assembly/amps/part, $10,275.00; Flores, Heidi Lopez, deposit refund, $75.57; Folk, Jake, clothing allowance, $100.00; Food-N-Fuel, gas, $207.24; Galeton, supplies, $131.38; Gapp, Paul, deposit refund, $18.54; Google-You Tube, fees, $14.86; Grant County Auditor, county services/reimbursement, $1,654.00; Grant County Development Corp, housing fund, $96,349.00; Grant County Review, publications, $286.75; H.E. Mitchell Construction, Legion field vertical installation, $198,177.75; Hach Co., supplies, $1,042.14; Hawkins, chemicals, $7,033.41; Heiman Fire Equipment, face shields, $450.00; Hillyard, supplies, $601.30; ITC, telephone/internet service, $1,694.34; J&J Earthworks Inc., replace manhole-Bell Ave, $26,187.80; John Deere Financial, parts, $337.04; Johnson Fitness & Wellness, fitness weights, $2,392.00; Landmark, Julie, clothing allowance, $47.79; Les Mills United States Trading, virtual training, $299.00; Lesnar, Kiefer, travel expense, $248.50; Lewis Drug, supplies, $14.49; Liens, Adam, travel expense, $197.55; Linde Gas & Equipment, service air system, $50.64; MacQueen Emergency,
fire suits, $13,751.56; Milbank Winwater Co., parts, $4,972.29;Minn-Dak Fire & Safety, extinguishers, $240.00; MnB Cleaning Services, cleaning, $4,800.00; Money Movers, NIHCA membership fee, $12.75; NAPA Auto Parts, parts/supplies, $1,032.55; NW Energy, natural gas, $1,120.55; O'Reilly Store, parts, $31.91; Otter Tail Power, electric, $21,317.38; Pendergrass, Steve, moving reimbursement, $5,000.00; Petty Cash, supplies/postage, $32.12; Pitney Bowes, meter lease, $186.54; Quick Pro Lube, service vehicle, $44.79; R&R Specialties of WI, supplies, $180.05; Real Tuff compress oxygen, $48.67; Reedstrom, Mark, retainer fee, $1,000.00; Reimche Airspray LLC, FBO Contract, $1,500.00; Ricarie Software, applicant stack subscription, $105.00; Rockbot, media device setup, $375.95; Roger's Electric Motor, supplies/parts, $446.40; Rosewood Apartments LLC, TIF #3, $34,428.01; Runnings Supply Inc., supplies/parts, $1,692.70; Sanstead Excavating LLC, repair storm sewer/hookup sprinkler, $4,725.00; Schamber, Charles, clothing allowance, $100.00; SD Department of Revenue, sales tax, $1,072.66; SD Public Health Lab, testing, $356.00; Share Corp, supplies, $3,266.56; SiteOne Landscape Supply, valve box lid, $65.76; South Dakota 811, one calls, $86.10; Star Laundry & Cleaners, laundry service, $330.12; Stengel, Tim, Mill operation & maintenance, $440.00; Street Graphex Inc., logo shirts, $26.68; Sweeney Controls Co., system repairs, $1,348.40; The Ortonville Independent, sponsorship signs/bldg. sings, $1,530.50; Twin Valley Tire, tires/tire service/vehicle service, $82.23; UPI, gas, $3,536.71; US Postal Service, permit fee, $310.00; USA Bluebook, parts, $2,628.74; Utility Logic, confined space entry package, $3,999.00; Valley Office Products, supplies/furniture, $7,721.30; Valley Rental & Recycling, recycling agreement, $650.00; Vanderwall, Dawn supplies, $250.00; Waldner, Michael, repairs-F3, $5,422.14; Whetstone Home Center Inc., misc. lumber/supplies, $795.68; Whetstone Sanitation, garbage service, $85.00; Whetstone Valley Electric, electric/repairs, $1,596.66; WM Corporate Services Inc., garbage service, $342.78; Xerox Corp, copier lease, $471.75; Zem's Inc., furniture, $2,552.00; Zoom Video Communications Inc, subscription, $112.56.
$632,702.15
10. A motion was made and seconded to approve Resolution 12-11-23B, 2023 Contingency. Motion carried 4-0.
RESOLUTION 12-11-23B,
CONTINGENCY
BE IT RESOLVED by the City Council of the City of Milbank, South Dakota that the following sum is transferred from the contingency fund to the following departments to meet the obligations of the city.
Finance-Audit
101-41400-42210 $15,000.00
Finance-Miscellaneous
101-41400-42900 15,500.00
Street – Capital
101-41400-42900 35,000.00
Airport-Maintenance
101-43500-42500 20,000.00
Conservation/Development -TIF #3
101-46000-46001 1,500.00
Rubble Site – Ground Maintenance 101 43240-42540 4,000.00
Source of Funding – Contingency Fund
101-41150-41150 $91,000.00
Dated this 11th day of December 2023.
Aye: 4 Nay: 0 Absent: Councilmembers Weinberg and Rogers
This Resolution is effective upon passage.
Pat Raffety, Mayor
ATTEST:
Cynthia Schumacher,
Finance Officer
Department Reports – Preliminary award was received for a $2.6 million grant for the expansion of Industrial Park. A majority will come from grants and the remaining balance will be paid by the governing board.
The water reservoir is back online and operational. Flushing will continue as needed.
November Permits - Building: Jeremy Andrews-101 Jefferson Dr-accessory structure. JAG Development-1109 Adams Dr-house, garage. JAG Development-1111 Adams Dr-house, garage.
Demolition: Lester Bloem-602 S 9th St-house, garage.
Moving: none.
Fence: Valley Queen-212 W 2nd Ave-chain-link.
Roofing: none.
Special Event Permits: none.
Executive Session - A motion was made and seconded to go into Executive Session pursuant to 1-25-2(1), (2). Motion carried 4-0. Mayor Raffety called the Council out of executive session.
Adjourn – A special year end council meeting will be held December 29, 2023, 7:00 a.m. The next regular meeting is January 8, 2024. A motion was made and seconded to adjourn. Motion carried 4-0.
/s/ Pat Raffety, Mayor
ATTEST
/s/ Cynthia Schumacher,
Finance Officer
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