Milbank School District Board Proceedings – September 11, 2023

September 11, 2023

President Schwandt called the meeting to order at 6:00 p.m. in the Board Room of the high school building.  Members present were Thue, Christensen, Seffrood, Schwandt and Steffensen. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance.  Guests present were Emelia Enquist, Kathy Ward, Nicole Stengel, Marie Ivers, Dan Snaza, David Graf, Ryan Scoular and Ryan Kohl.

Motion by Christensen and seconded by Seffrood to approve the agenda with the addition of Action Items I. Approve the Resignation of Jason Karels as Educator’s Rising Advisor, J. Approve the Hiring of Nicci Stengel as .5 Educator’s Rising Advisor, and K. Approve the Hiring of Robin Schuelke as .5 Educator’s Rising Advisor.  Motion carried. 5-0

Ryan Kohl addressed the Board during the Community Input session. Mr. Kohl expressed concern for student safety and lack of crosswalk areas and traffic signs by the Elementary and High School buildings.

Vehicle Bids were reviewed and awarded to the lowest bidder. Bids were 2007 Suburban, Josh Spors $1,507 and Steve Huizenga $1,500.  2010 Suburban, Steve Huizenga $4,200, Mike Gruba $3,000, and Josh Spors $2,690.

Each school building participated in a data retreat during the September 1, 2023 in-service.  Principals gave data from their own building from both state testing as well as NWEA results.  The District Report Card will be available on the state website for public viewing soon.

Other Discussion Items: Open Enrollment Report, SDSSA and SDUSA Executive Board, COVID-19 Impact in the School District, and Snow Day Discussion.

Motion by Thue and seconded by Christensen to approve the consent agenda. Motion carried.5-0

Items included were: 

• Approve minutes of August School Board Meeting.  

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 8-1-23, $2,296,282.60. Revenues: Taxes, $9,639.32; Interest, $530.22; Local Misc, $49,478.67; Medicaid Admin, $791.95; County Apportionment, $238.34; State Aid, $325,428.00; Other State Revenue, $62,964.23; Federal Sources, $43,398.00. Expenditures: Salaries-Instructional, $308,280.28; Salaries-Support Services, $76,680.98; Salaries-Co-curricular, $18,158.00; Benefits-Instructional, $87,331.65; Benefits-Support Services, $25,547.78; Benefits-Co-curricular, $1,880.49; Purchased Services, $73,401.50; Supplies, $75,263.35; Other, $1,231.00. Balance 8-31-23, $2,120,976.30.

Capital Outlay Fund: Balance 8-1-23, $2,007,169.15. Revenues: Taxes, $5,577.35; Interest, $463.47. Expenditures: Purchased Services, $17,851.61; Supplies, $369,433.34; Capital Acquisitions, $17,538.24. Journal Entries, $16,836.77. Balance 8-31-23, $1,625,223.55.

Special Education Fund: Balance 8-1-23, $267,961.88. Revenues: Taxes, $4,981.36; Interest, $61.87; Medicaid Admin, $1,319.91; Federal Sources, $8,108.00. Expenditures: Salaries-Instructional, $51,825.69; Salaries-Support Services, $25,711.00; Benefits-Instructional, $31,548.66; Benefits, Support Services, $10,135.03; Purchased Services, $35,493.94; Supplies, $7,020.39. Balance 8-31-23, $120,698.31.

Bond Redemption Fund: Balance 8-1-23, $361,037.75. Revenues: Taxes, $3,350.34; Interest, $83.36. Balance 8-31-23, $364,471.45.

Capital Projects Fund: Balance 8-1-23, $845,272.38. Revenues: Interest, $6,978.80. Expenditures: Capital Acquisitions, $368,257.15. Balance 8-31-23, $483,994.03.

Lunch Fund: Balance 8-1-23, $176,596.57. Revenues: Student Meals, $100,235.61; Adult Meals, $1,996.90; Ala Carte Sales, $656.00. Expenditures: Salaries-Support Services, $7,128.62; Benefits-Support Services, $9,980.25; Purchased Services, $87.80; Supplies, $19,911.27. Balance 8-31-23, $242,377.14.

Enterprise Fund: Balance 8-1-23, $35,148.39. Revenues: OST Fees, $12,293.62. Expenditures: Salaries, Support Services, $16,983.00; Benefits-Support Services, $2,656.00; Purchased Services, $2,617.30; Supplies, $713.61. Balance 8-31-23, $24,471.68.

Trust & Agency Fund: Balance 8-1-23, $499,662.58. Revenues, $88,374.24; Expenditures, $43,509.63. Balance 8-31-23, $544,527.19. 

• Approval of Bills presented for payment.

Bills Presented for Payment: Aberdeen School Distr, Golf Entry, $50.00; Advanced Technologies, Supplies, $305.75; Al’s Body Shop, Vehicle Repairs, $50.00; Amazon Capital Services, Supplies, $10,263.95; Apple Inc, iPads, $9,868.50; Arc-Zone, Equipment, $3,510.00; Associated School Boards of SD, Registration, $1,125.00; Avid CNC, Equipment, $15,370.85; Band Shoppe, Supplies, $413.45; Berens Grocery, Supplies, $83.77; Best Western-Madison, Lodging, $277.29; Big Stone Therapies, Therapy Services, $25,372.50; Bimbo Bakeries, Food, $971.85; Blick Art Materials, $3,707.72; BMO Harris, Supplies/Software, $9,849.62; Carter Bowsher, Background Check, $43.25; Carolina Biological, Supplies, $521.72; Cash-Wa Dist, Food, $6,394.17; Cengage Learning, Textbooks, $4,372.65; Century Business Products, Copier Payment, $2,197.77; CEV Multimedia, Perkins Supplies, $3,500.00; Chase Cards, Supplies/Equipment, $7,579.61; Children’s Care Hospital & School, Tuition, $5,200.00; Sandy Christensen, Background Check, $43.25; City of Milbank, Water/Sewer, $3,363.05; Jennifer Cleveland, Background Check, $43.25; Cole Papers, Supplies, $6,090.37; Co-Op Architecture, Building Project, $6,482.00; The Counseling Café, Professional Services, $1,780.00; CTWSI, Bus Service, $318.00; Culinex, Supplies, $2,764.79; Harley Davis, Background Check, $43.25; Melissa Davis, Background Check, $43.25; DeFea Transportation, Busing, $46,602.52; Logan Diede, Coaching Class, $35.00; Dreambox Learning, Software Renewal, $15,300.00; E-470 Public Highway Authority, Tolls, $25.05; East Side Jersey Dairy, Milk, $3,125.93; ELABO, Dues, $60.00; Epoxy Co, Building Maintenance, $22,142.90; Ewell Educational Services, Supplies, $540.00; Braden Femling/Background Check/Coaching  Classes, $113.25; Fisher Grove, Golf Entry, $50.00; Flinn Scientific, Supplies, $864.05; Sandra Fonder, Professional Services, $20.00; Food-N-Fuel, Fuel, $1,175.80; G&R Controls, Repairs, $2,068.62; Grandstay-Milbank, Lodging, $178.00; Grant County Review, Publications, $475.65; Grant Roberts Ambulance Service, Professional Services, $200.00; Greenhouse Megastore, Supplies, $148.80; Groton Area High School, Registration, $40.00; Anna Hamm, Background Check, $43.25; Hasslen Construction, Building Project, $459,306.45; Health Equity, HSA Fees, $76.00; Higher Ground Composites Group, Vaulting Poles, $3,986.75; Hillyard, Supplies, $5,670.02; Houghton Mifflin, Textbooks, $1,626.32; Imprest Fund, Professional Services, $1,123.32; Innovative Office Solutions, Floor Maintenance, $13,000.00; ITC, Phone Service, $224.00; Marina Johnson, Supplies, $38.65; Kendra Junso, Background Check, $43.25; JW Pepper, Supplies, $174.79; Will Karels, Supplies, $250.00; KONE Inc, Maintenance, $898.92; Langford Public School, Perkins-Registration, $540.66; The Learning Internet, License Renewal, $4,135.00; Daryl Liebe, Professional Services, $340.00; Linde Gas & Equipment, Supplies, $853.43; McGraw-Hill, Supplies, $2,710.68; McKesson Medical-Surgical, Supplies, $948.71; Mid-American Research Chemical, Supplies, $2,763.84; Milbank Ford & Mercury, Maintenance, $470.12; Milbank School District, Student Workers, $53.00; Milbank School District, Supplies, $174.24; Milbank School Lunch Program, Adult Meals/Food, $2,148.58; MLG Services, Supplies, $5,100.00; Rhaelynn Murphy, Background Check, $43.25; NCS Pearson, Supplies, $908.80; Nelson Electric, Repairs, $176.48; Northeast Conference, Registration, $850.00; Northwestern Energy, Natural Gas, $544.67; O’Conner Co, Supplies, $2,240.11; Ope Niemeyer Flooring, Building Improvements, $24,700.00; OtterTail Power, Lights/Power, $22,986.76; Parent, Mileage, $571.20; Will Parry, Background Check, $43.25; The Physics Classroom, Supplies, $120.00; Plunkett’s Pest Control, Grounds Upkeep, $450.07; Popp Binding & Laminating, Supplies, $364.87; Prairie Lakes Healthcare, Supplies, $25.00; Pro-Ed, Supplies, $392.70; Professional Hearing Services, Audiology, $1,360.00; Ramada Inn, Staff Travel, $746.95; Deborah Rausch, Professional Services, $789.88; Realityworks, Equipment, $5,676.28; Riverside Technologies, Equipment, $53,340.00; Rosholt School District, Perkins Travel, $184.06; Runnings, Supplies, $32.46; AnnaMarie Sachs, Perkins Travel, $301.24; Endi Salazar Fuentes, Professional Services, $160.00; Sarlettes Music, Repairs, $1,450.42; SASD, Registration/Dues, $1,103.00; Josh Schmeichel, Coaching Class, $35.00; Haven Lee Schmidt, Background Check, $43.25; Scholastic Magazines, Subscriptions, $972.48; School Datebooks, Supplies, $1,326.41; School Specialty, Supplies, $380.13; Bre Schwandt, Supplies, $102.42; SD Dept of Human Services, Residential Services, $9,112.36; SDASBO, Conference, $100.00; Jhoselim Serrano, Professional Services, $80.00; SHI, Software, $2,600.00; Star Laundry & Dry Cleaners, Supplies, $94.53; Steve Stemsrud, Travel/Coaching Class, $85.02; Street Graphex, Registration, $278.11; Sysco-ND, Food, $9,609.32; Taylor Music, Supplies, $2,285.00; Top 20 Training, Professional Services, $7,157.54; TSA Consulting, Professional Services, $50.00; Twin Valley Tire, Repairs, $87.70; US Foods, Food, $10,757.62; Valley Office Products, Supplies, $4,438.94; Verizon Wireless, Cell Phone, $102.50; Vernier Software & Technology, Supplies, $284.73; Waterford Research Institute, Software, $420.00; Misty Weyh, Background Check, $43.25; Whetstone Sanitation, Garbage Collection, $1,486.80; Whimsy on Main, Books, $707.20; Zems Inc, Appliances, $4,343.00.  

Business Manager, Nancy Meyer presented the budget for the school year 2023-24 detailing the differences between the budget hearing notice and finalized version including levies for all funds. Motion by Seffrood and seconded by Thue to approve the Resolution No. 23-09-11 Adoption of Annual Budget.  Motion carried. 5-0

Resolution No. 23-09-11

ADOPTION OF ANNUAL BUDGET

Let it be resolved, that the School Board of the Milbank School District 25-4, after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 13-11-2 hereby approves and adopts it proposed budget and changes thereto, to be its Annual Budget for the fiscal year July 1, 2023 through June 30, 2024. The adopted Annual budget levy requests are as follows: General Fund $1.320 per thousands of Ag valuation, $2.954 per thousand for Owner Occupied, $6.113 per thousand for Other Non-ag; Special Education Fund $1.574 per thousands of valuation; Bond Fund $1,150,820 and Capital Outlay Fund $2,084,742.  Changes to the proposed budget are:

Increase in the following revenue functions: General Fund 4191 $297,763 and Capital Outlay 1110 $137,776. 

Increase in the following expenditure functions: General Fund 1111 $106,992, 1121 $3,531, 1141 $500, 6900 $3,500. Capital Outlay 1111 $130,000, 1131 $80,000, 2542 $32,260. Special Education 1222 $9,150, 1123 $9,175, 1124 $26,100, 1226 $125, 1227 $125, 2113 $100, 2756 $195,000, and 2761 $20,000.  Decrease in the following expenditure functions: General Fund 1131 $8,000, 3721 $29, Special Education 1121 $63,400, 2139 $500, 2710 $10,800, 2753 $197,900.

Total budget General Fund $9,790,759, Capital Outlay $2,227,226, Special Education $3,013,850, Bond $1,150,820, Capital Projects $5,000,000, Lunch $916,430 and Enterprise $193,500.

Motion by Christensen and seconded by Steffensen to approve Open Enrollment Applications for six students. Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve Training Incentive increase of $.25 per hour for Lisa Forrette, June Skovbo, Sherri Veen, Rita Louisiana, and Karen Loeschke. Motion carried. 5-0

Motion by Steffensen and seconded by Thue to approve a lane change for Brodrick Gilbertson. His new salary will be $51,325. Motion carried. 5-0

Motion by Christensen and seconded by Steffensen to approve a lane change for Erin Julius. Her new salary will be $53,150. Motion carried. 5-0

Motion by Seffrood and seconded by Steffensen to approve the Tuition Agreement with Big Stone School District for 17 students. Motion carried. 5-0

Motion by Steffensen and seconded by Christensen to accept the submission of the 2023 Annual Financial Report to the South Dakota Department of Education. Motion carried. 5-0

Motion by Thue and seconded by Seffrood to approve the resignation of Jason Karels as Educator’s Rising Advisor. Motion carried. 5-0

Motion by Christensen and seconded by Steffensen to approve the hiring of Nicci Stengel as .5 Educator’s Rising Advisor at a salary of $441. Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve the hiring of Robin Schuelke as .5 Educator’s Rising Advisor at a salary of $441. Motion carried. 5-0

Reports were received by Middle School Principal/AD, Ryan Scoular, High School Principal, Dan Snaza, David Graf, Elementary Principal, and Special Services Director, Marie Ivers.

Superintendent Downes reported on the following:

1. Enrollment  K-12 1028

2. Building Project Update

3. School Board Recognition

Motion by Thue and seconded by Steffensen to enter executive session at 7:11 p.m. to discuss personnel matters pursuant to SDCL 1-25.2.1. Motion carried. 5-0

Chairman Schwandt declared executive session over at 8:31 p.m. and regular session resumed. Motion carried. 5-0

Motion by Seffrood and seconded by Steffensen to adjourn at 8:32 p.m. Motion carried. 5-0 

The next School Board meeting is set for Monday, October 2, 2023 at 6:00 p.m. in the Board Room of the High School Building. 

 /s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, 

Business Manager

Published once at an approximate cost of $137.20 and can be viewed free of charge at www.sdpublicnotices.com.