Milbank School District Board Proceedings – August 14, 2023

August 14, 2023

President Schwandt called the meeting to order at 6:00 p.m. in the Board Room of the high school building.  Members present were Thue, Christensen, Seffrood, Schwandt and Steffensen. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance.  Guests present were Emelia Enquist, Kathy Ward, Nicole Stengel, Marie Ivers, Dan Snaza, Sara Colome, Susanne Souza and FFA Dairy Cattle Team and advisors.

Motion by Thue and seconded by Christensen to approve the agenda as presented.  Motion carried. 5-0

This month’s school spotlight is the FFA Dairy Cattle Team.  Team members Cassidy Schwagel, Brooke Schwagel, Bailey Schwagel and Kayla Schweer will be competing at the National FFA Convention in October.

Motion by Thue and seconded by Christensen to approve the consent agenda.  Motion carried 5-0

Items included were: 

• Approve minutes of July School Board Meetings with corrections to staff wages 2023-24 for K. Christians, $49,500/OST $16.50 and K. Wollschlager, $49,000/OST $16.50.  

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 7-1-23, $2,470,901.22. Revenues: Taxes, $190,233.20; Interest, $377.25; Misc Income, $3,629.68; State Aid, $325,428.00; Federal Sources, $13,948.00. Expenditures: Salaries-Instructional, $308,280.28; Salaries-Support Services, $54,876.50; Salaries-Co-curricular, $18,158.00; Benefits-Instructional, $87,331.65; Benefits-Support Services, $25,547.78; Benefits-Co-curricular, $4,182.16; Purchased Services, $80,491.95; Supplies, $27,968.04; Other, $101,398.39. Balance 7-31-23, $2,296,282.60.

Capital Outlay Fund: Balance 7-1-23, $2,637,428.18. Revenues: Taxes, $4,456.73; Interest, $604.18. Expenditures: Purchased Services, $37,520.60; Supplies, $86,208.51; Capital Acquisitions, $133,726.45; Other, $377,864.38. Balance 7-31-23, $2,007,169.15.

Special Education Fund: Balance 7-1-23, $317,800.91. Revenues: Taxes, $3,980.20; Interest, $61.13; Misc Income, $200.00; Federal Sources, $81,048.00. Expenditures: Salaries-Instructional, $51,825.69; Salaries-Support Services, $16,872.77; Benefits-Instructional, $31,548.66; Benefits-Support Services, $10,135.03; Purchased Services, $23,374.87; Supplies, $633.34; Other, $738.00. Balance 7-31-23, $267,961.88.

Bond Redemption Fund: Balance 7-1-23, $1,220,339.54. Revenues: Taxes, $2,673.33; Interest, $234.88. Expenditures: Other, $862,210.00. Balance 7-31-23, $361,037.75. 

Capital Projects Fund: Balance 7-1-23, $1,356,725.51. Revenues: Interest, $7,262.98. Expenditures: Capital Acquisitions, $518,716.11. Balance 7-31-23, $845,272.38.

Lunch Fund: Balance 7-1-23, $199,976.13. Revenues: Student Meals, $2,048.60. Expenditures: Salaries-Support Services, $6,700.24; Benefits-Support Services, $13,287.40; Purchased Services, $5,593.18; Supplies, -$152.66. Balance 7-31-23, $176,596.57.

Enterprise Fund: Balance 7-1-23, $43,338.29. Revenues: OST Fees, $21,718.66. Expenditures: Salaries-OST, $23,338.52; Benefits-OST, $3,189.72; Purchased Services, $1,374.39; Supplies, $2,005.93. Balance 7-31-23, $35,148.39. 

Trust & Agency Fund: Balance 7-1-23, $474,545.85. Revenues, $57,904.32; Expenditures, $28,735.71. Balance 7-31-23, $503,714.46.

• Approval of Bills presented for payment.

Bills Presented for Payment: Accident Fund, Worker’s Comp, $1,984.00; Active Data Systems, Software, $1,875.00; Active Heating, Repairs, $4,178.93; Advanced Technologies, Supplies, $720.58; Brian Allmendinger, Coaching Class, $35.00; Al’s Body Shop, Repairs, $154.00; Amazon Capital Services, Supplies, $22,441.07; Amy Buie, LLC, Professional Services, $1,200.00; Mari Athey, Professional Services, $600.00; Automatic Building Controls, Maintenance, $240.00; Jody Berg, Lunch Refund, $87.80; Nicole Berg, Coaching Class, $35.00; Diane Berkner, Professional Services, $258.98; Big Stone Therapies, Therapy Services, $13,219.65; BMO Harris Card, Supplies/Travel, $4,675.33; Carter Bowsher, Coaching Classes, $70.00; CAERT Inc, Perkins-Software, $1,900.00; Career Safe, Perkins-Software, $640.00; Cash-Wa Dist, Food, $15,069.55; Century Business Products, Copier Payment, $1,513.30; Chase Card Services, Supplies/Travel, $6,716.05; Children’s Care Hospital & School, Tuition, $6,500.00; Children’s Home Society, Tuition, $2,706.60; City of Milbank, Water/Sewer, $897.16; Jennifer Cleveland, Professional Services, $600.00; Cole Papers, Paper, $3,494.60; Continental Press, Textbooks, $1,401.12; Co-Op Architecture, Building Project, $6,482.00; CTWSI(Community Transit), Bus Service, $35.00; DA Services, Repairs, $8,351.00; Demco Inc, Supplies, $171.87; Brigette Downes, Professional Services, $600.00; Justin Downes, Staff Travel, $371.08; East Side Jersey Dairy, Milk, $158.30; Elite Drain & Sewer Cleaning, Repairs, $337.50; EMC Insurance Companies, Auto Insurance, $781.00; Engineer Supply, Equipment, $3,723.87; Farm & Home Publishers, Supplies, $67.25; Follett School Solutions, Software, $1,739.57; Food-N-Fuel, Fuel, $1,209.05; Gage Food Products, Food, $2,520.70; Global Industrial, Equipment, $17,026.38; Goodheart-Willcox Company, Texbooks, $2,368.05; Gopher, Supplies, $957.66; G&R Controls, Repairs, $6,663.77; Grant County Review, Publications, $688.67; Anna Hamm, Professional Services, $600.00; Hasslen Construction, Building Project, $361,775.15; Hauff Mid-America Sports, Supplies, $4,697.00; Health Equity, HSA Fees, $74.00; Heggerty, Supplies, $384.48; Hillyard, Supplies, $4,059.06; Nancy Hoeke, Supplies, $200.39; Houghton Mifflin, Workbooks, $3,214.44; Hudl, Software, $8,700.00; Impact Applications, Software, $730.00; Innovative Office Solutions, Supplies, $7,756.07; ITC, Phone Service, $197.79; Makayla Johnson, Professional Services, $600.00; Marina Johnson, Professional Services, $600.00; Rebecca Johnson, Coaching Class, $35.00; Jostens Inc, Yearbooks, $7,037.74; Kendra Junso, Professional Services, $600.00; JW Pepper, Supplies, $685.99; Kelly’s Kutters, Grounds Upkeep, $1,525.00; KONE Inc, Maintenance Contract, $230.49; Kimberly Kort, Professional Services, $600.00; Lakeshore Learning, Supplies, $1,306.01; Rita Louisiana, Books, $54.00; Madison Central School District, Golf Entry, $75.00; Matheson Gas, Equipment, $19,868.16; McGraw Hill Education, Textbooks, $242,331.75; Mid-American Research Chemical, Supplies, $1,107.89; Midland Publishing & Printing, Advertising, $159.45; Karleen Murtha, Background Check/Professional Services, $643.25; Nardini Fire Equipment, Repairs, $1,099.00; NCS Pearson, Supplies, $2,319.64; Needleworks Sewing Center, Equipment, $658.90; Nelson Electric, Repairs/Maintenance, $17,504.89; Newzbrain Education, Software, $408.00; Julie Nolz, Supplies, $24.50; Northwestern Energy, Natural Gas, $944.24; O’Reilly, Supplies, $53.24; OtterTail Power Co, Lights/Power, $14,255.17; Parent, Mileage, $571.20; Will Parry, Coaching Class/Professional Services, $635.00; Plunkett’s Pest Control, Grounds Upkeep, $540.68; Popplers Music Store, Supplies, $33.65; Porta Phone, Equipment, $2,900.00; Powerschool, Software, $4,001.40; Professional Hearing Services, Professional Services, $220.00; Project Lead the Way, Equipment, $7,527.75; PSSASD, Supplies, $30.00; Quality Quick Print, Supplies, $2,935.95; Quantum Machinery, Perkins-Supplies, $2,720.51; Quaver Music, Software, $1,800.00; Really Good Stuff, Supplies, $2,570.12; Cheryl Reiter, Supplies, $116.33; Rochester 100, Supplies, $386.50; Dayta Rodriguez Gonzalez, Translating, $50.00; Rosholt School District, Perkins-Travel, $243.98; Runnings, Supplies, $49.65; Sarlettes Music, Repairs/Supplies, $2,445.98; Scholastic Magazines, Supplies, $536.68; School Datebooks, Supplies, $891.45; School Specialty, Supplies, $420.15; Elisabeth Schwenn, Professional Services, $600.00; SD Dept of Labor, Unemployment, $3,453.28; SD Dept of Human Services, Residential Services, $8,818.42; SD United Schools Assn, Dues, $450.00; SDRS Special Pay Plan, Wellness Pay Out, $3,970.00; Jhoselim Serrano, Professional Services, $660.00; SHI, Software, $6,125.88; Sioux Valley School District, Golf Entry, $40.00; Daniel Snaza, Conference Expenses, $411.52; Southeast Area Cooperative, Registration, $400.00; St Lawrence School, Professional Services, $221.00; Star Laundry & Dry Cleaners, Supplies, $140.70; Street Graphex, Supplies, $218.00; Super Duper Publications, Supplies, $180.58; Tailfeather Photography, Elem Yearbook, $2,087.40; Duane Tillman, Professional Services, $65.00; Tobii Dynavox, Software, $895.50; Training Room, Supplies, $637.41; TSA Consulting, Professional Services, $50.00; Twin Valley Tire, Repairs, $530.72; Uline, Furniture, $2,231.28; USD Sanford School of Medicine, Conference Reg, $90.00; Valley Office Products, Supplies, $14,539.75; Shana Vander Grift, Professional Services, $600.00; Verizon Wireless, Phone Service, $102.50; Vex Robotics, Equipment, $26,988.90; Whetstone Home Center, Supplies, $353.90; Whetstone Sanitation, Garbage Collection, $2,977.80; William V MacGill, Supplies, $318.05; Katie Wollschlager, Professional Services, $600.00; Xtreme Fire Protection, Building Repairs, $485.00. 

Motion by Christensen and seconded by Thue to approve open enrollment applications for seven students.  Motion carried.5-0

Motion by Steffensen and seconded by Christensen to accept the monetary donation for $20,000 from the Endowment Fund for the School Resource Office.  Motion carried. 5-0

Motion by Seffrood and seconded by Thue to surplus a 2007 Maroon Suburban to be sold by sealed bid.  Bids will be opened on August 28, 2023 at 12:00 noon in the Central Office.  Motion carried. 5-0

Motion by Thue and seconded Seffrood to surplus a 2010 White Suburban to be sold by sealed bid.  Bids will be opened on August 28, 2023 at 12:00 noon in the Central Office.  Motion carried. 5-0

Motion by Christensen and seconded by Steffensen to approve the surplus of 30 black cattle mats to be sold at $20 each on a first come-first served basis.  Motion carried. 5-0

Motion by Seffrood and seconded by Steffensen to approve an Administrative Rule Waiver 24:43:08:01 for Marina Johnson.  Motion carried. 5-0

Motion by Christensen and seconded by Thue to approve an Administrative Rule Waiver 24:43:08:01 for Elisabeth Schwenn.  Motion carried. 5-0

Motion by Seffrood and seconded by Christensen to approve the hiring of Brady Femling as a Paraprofessional at a rate of $15.50.  Motion carried. 5-0

Motion by Steffensen and seconded by Thue to approve the hiring of Yanet Guillen Guijohsa as a Paraprofessional at a rate of $15.50.  Motion carried. 5-0

Motion by Christensen and seconded by Steffensen to approve the hiring of Miranda Dunnihoo as a .75 Assistant Gymnastics Coach at a wage of $2,967.  Motion carried. 5-0

Motion by Thue and seconded by Seffrood to hire Kendra Junso as a Middle School Girls’ Basketball Coach.  Motion carried. 5-0

Motion by Steffensen and seconded by Christensen to approve the hiring of Kaitlin Knoll as the Middle School Student Council Advisor at a wage of $441.  Motion carried. 5-0

Motion by Seffrood and seconded by Steffensen to approve the hiring of Sandy Christensen as Head High School Oral Interp.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve the hiring of Max Schuelke at $10.80 per hour and Brianna Krueger at a rate of $15.50 as OST Workers.

Motion by Steffensen and seconded by Thue to approve Brady Femling as a Volunteer Cross Country Coach.  Motion carried. 5-0

Motion by Christensen and seconded by Seffrood and approve Laurie Batchelor as a Volunteer Cross Country Coach.  Motion carried. 5-0

Motion by Christensen and seconded by Steffensen to approve a Conflict of Interest for Justin Downes.  Motion carried. 5-0

A second read of policies: AA, AB, ABA, ABAA, ABAA-R, ABAB, ABAC, AC, AC-E(1), AC-E(2), AC-E(3), ACAA, ACB, AD, AE, AEA, AFA, AFA-E, AFAB, AFB, AFB-E, AFC, AFC-E, AFD, AFD-E, AFE, BA, BB, BBA, BBAA, BBB, BBBA, BBBB, BBBB-E, BBC, BBE, BBEA, BBE-E, BBF, BBFA, BBFA-E(1), BBFA-E(2), BCA, BCB, BCC, BCD, BCD-E, BCF, BCG, BD, BDA, BDB, BDC, BDDA, BDDB, BDDC, BDDCA, BDDD, BDDE, BDDE-E, BDDEA, BDDF, BDDG, BDDH, BF, BFB, BFC, BFCA, BFD, BFE, BFF, BFG, BHA, BHAA, BHB, BHD, BJ, BK, BK-E, DC, KEBC, FL, GDBA, HJ, KBAA, and KBAA-A was held. Motion by Thue and seconded by Christensen to approve the Board Policies as read.  Motion carried. 5-0

Reports were received by Middle School Principal/AD, Ryan Scoular, High School Principal, Dan Snaza,  David Graf, Elementary Principal, and Special Services Director, Marie Ivers.

Superintendent Downes reported on the following:

1. Projected Enrollment.

2. Progress of Summer Projects.

3. ASBSD Joint Convention

4. Fresh Fruits and Vegetable Grant $32,025.

Motion by Seffrood and seconded by Christensen to enter executive session at 6:32 p.m. to discuss personnel legal matters pursuant to SDCL 1-25.2.3.  Motion carried. 5-0

Chairman Schwandt declared executive session over at 7:28 p.m. and regular session resumed.  Motion carried. 5-0

Motion by Steffensen and seconded by Christensen to adjourn at 7:29 p.m.  Motion carried. 5-0 

The next School Board meeting will be held Monday, September 11, 2023 at 6:00 p.m. in the Board Room of the High School Building. 

 /s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, 

Business Manager

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