Board of Education Proceedings Big Stone City School District #25-1 • October 18, 2021

The Big Stone City School District’s Board of Education met in a regular session on October 18, 2021 at 6:00 PM in the school board room/CEO office with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager

Shelley Haggerty, Principal/Counselor

Kristina Rabine, Teacher

Amy Adelman, Teacher

Rachelle Muenchow, Teacher

Meeting called to order by school board vice president Sue Westermeyer at 6:00 PM.

Roll call was taken with Sue Christensen, Amy VanLith, Sue Westermeyer and Jen Wiik present. Quorum established. Hillary Henrich was absent. 

The Pledge of Allegiance was recited.

Motion by Christensen, seconded by VanLith, to approve the proposed agenda. 4 votes yes. Motion Carried.

Community Input Session: Discussion on the amended Fall 2021 “Back to Normal” Safe Return to School Plan per ARP (American Rescue Plan) requirements for DOE (Dept of Education) GMS (Grants Management System)

Motion by Wiik, seconded by Christensen, to approve the amended Fall 2021 Safe Return to School Plan. 4 votes yes. Motion Carried. 

Communication Items

• School Board Communication: 

• Principal Report: 2020-2021 State Report Card

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed were 2021FY Teacher Compensation Notification, 2021FY Official Notification of Excess Cash Accountabilities, and Verification of Annual Financial Report ending June 30, 2021.

Financial Report

General Fund: September 1, 2021, beginning balance, $20,936.64; total receipts, $58,209.24; total disburse- ments, ($135,452.02); September 30, 2021, ending balance, ($56,306.14).

Capital Outlay Fund: September 1, 2021, beginning balance, $112,625.86; total receipts, $808.64; total disbursements, ($9,237.14); September 30, 2021, ending balance, $104,197.36.

Special Education Fund: September 1, 2021, beginning balance, $141,950.23; total receipts, $863.15; total disbursements, ($10,460.88); September 30, 2021, ending balance, $132,352.50.

Food Service Fund: September 1, 2021, beginning balance, ($2.197.45); total receipts, $7,079.55; total disbursements, ($8,373.31); September 30, 2021, ending balance, ($3,491.21)

Preschool/Out-Side School Time (OST)/LLLC Fund: September 1, 2021, beginning balance, $27,146.76; total receipts, $22,849.24; total disbursements, ($29,437.31); September 30, 2021, ending balance, $20,558.69.

Certificate of Deposit – $308,921.39

LLLC Building Project Account – $4,786.85

Advance Payment (Fund 11) & Flex Account (Fund 71) – $8,605.32

Student Council (Fund 72) – $2,307.69

The following bills were approved:

GENERAL FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 50.95; ASB WORKERS’ COMPENSATION FUND, (WORKERS COMP RENEWAL), 282.00; BMO MASTERCARD, (PCARD), 3,582.62; BONANZA EDUCATION CENTER, (FIELD TRIPS), 675.00; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 160.48; CHRZANOWSKI, ALAN, (SUBSTITUTE), 40.00; CHURCHILL, MANOLIS, FREEMAN, KLUDT, SHELTON & BURNS LLP, (DUES & SERVICES),150.00; CITY OF BIG STONE CITY, (UTILITIES), 1,108.69; GRANT COUNTY REVIEW, (ADVERTISING), 141.49; HAGGERTY, SHELLEY, (REIMBURSEMENT), 49.50; JACOBSON, DORLA, (REIMBURSEMENT), 27.93; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 56.61; US FOODS, (FOOD PURCHASES), 203.35; WEISMANTEL RENT-ALL, (TRANSPORTATION RENT), 845.00

CAPITAL OUTLAY FUND: ANDERSON, ARLO, (SCHOOL HELP), 400.00; BMO MASTERCARD, (PCARD), 8,348.98; CONROY ELECTRIC INC, (MAINTENANCE & SUPPLIES), 4,717.09; JB SEAMLESS GUTTERS LLC, (BUILDING GUTTERS), 1,742.00; RONGLIEN EXCAVATING INC, (MAINTENANCE), 2,435.42

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 598.76

FOOD SERVICE FUND: BMO MASTERCARD, (PCARD), 1,005.10; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 1,444.19; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 439.97; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 214.16; US FOODS, (FOOD PURCHASES), 1,537.16

PRESCHOOL/LEARNING CENTER/OST FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 871.54; BMO MASTERCARD, (PCARD), 7,252.72; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 227.68; CITY OF BIG STONE CITY, (UTILITIES), 0.00; GRANT COUNTY REVIEW, (ADVERTISING), 66.00; LESTER, ANNE, (REIMBURSEMENT), 483.00; ORTONVILLE INDEPENDENT AND NORTHERN STAR, (ADVERTISING), 78.75; RONGLIEN EXCAVATING INC, (MAINTENANCE), 5,081.00; US FOODS, (FOOD PURCHASES), 465.00

Action Items

Motion by VanLith, seconded by Wiik, to approve the Consent Agenda. 4 votes yes. Motion Carried.

• Approval of minutes from previous school board meeting(s); September 20, 2021 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest for Hillary Henrich for work done on the Little Lions’ Learning Center by Beyond Concrete

• Approval of the Agreement between Big Stone City School District and Inter-Lakes Community Action Partnership Head Start Pre-Birth to Five Program

• Approval of the Special Education Student Acknowledgement and Tuition Agreement from Ortonville School.

Discussion

There were discussions on the following items:

• School programs, events, and lyceums are scheduled for this year. As of now, the Veteran’s Day, school play, basketball, and spring program will be scheduled. The Big Stone City Volleyball League will be scheduled for this year also. 

• Next school board meeting: Based on reorg meeting, third Monday of the month: but based on conference schedule conflicts, November 15, 2021 (regular meeting) at 6:00 p.m. in the board room/CEO office.

Motion by VanLith, seconded by Christensen, to adjourn the meeting at 6:16 PM. 4 votes yes. Motion Carried.

 /s/ President

/s/ Business Manager